Essay: Student Organization Website for the Student Organization of Urdaneta City University

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  • Subject area(s): Information technology essays
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  • Published on: August 17, 2019
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Chapter 1

PROJECT OVERVIEW

Background of the Study

One of the goals of higher education is to prepare students for their profession or occupation. In addition to the traditional classroom environment, there are other opportunities that can help students in promoting their professional interests and developing professional skills (Patterson, 2012).
Furthermore, Student Organization has many opportunities that can help students in promoting their professional interests and developing professional skills. Involvement in student organizations is considered as one of those opportunities for skill development.
Student organizations function as social opportunities for students to network on college campuses and also serve as a significant link for students to colleges or universities experiences (Kuk & Banning, 2010).

Student organizations offer approaches to stimulate learning experience beyond the classroom curriculum. They create networking opportunities among students with similar personal and professional interests and provide the probability of building networks to bigger communities beyond an organization (Hall, 2012).Through participation in student organizations, students can maintain relationships with other individuals that have the same professional interests; develop stronger mentoring relationships with their teachers; gain an ability to think critically, plan appropriately and make decisions. (Hall, 2012)

A Student Organization Website is a web-based tool for Urdaneta City University students to get involve to the student organization of the university to enhance their education well-being by developing knowledge, skills, and competencies through engagement in some of the extra-curricular activities on campus. It has also an information dissemination for disseminating information to the members of an organization. It has also an information system for the organization of every department in the university. The student organization can post news and events to the student organization website via online. Student Organization website can help the Organization of the student in promoting their socializing and maintain relationships with other individuals that have the same professional interests.

As (Kuk & Banning, 2010) stated in their study that colleges and universities should continually study outcomes of being involved in student organizations because these types of organizations serve as social opportunities for students to engage in campus life at colleges or universities.
According to (Simmons, 2013), student involvement promotes degree attainment. Continual participation and networking can stimulate students to negotiate their college experiences successfully.

Moreover, Nikki Wilson (2009), also stated that the students who participate in extracurricular activities generally benefit from the many opportunities afforded them. Benefits of participating in extracurricular activities included having better grades, having higher standardized test scores and higher educational attainment, attending school regularly, and having a higher self-concept. Participants in out-of-school activities often learned skills such as teamwork and leadership while decreasing the likelihood of alcohol use and illicit drug use and related problem behaviors.
(Smith & Chenoweth, 2015) stated that in classroom work, students study models and theories related to leadership, analyze cases, and work in teams), but students appear to thrive when campuses work holistically and encourage students to engage with the wider university and to practice what they learned in classrooms through involvement in co-curricular activities or service learning projects associated with classwork.

Student Organization Website is being developed for the Student Organization of Urdaneta City University to create a wider communication using the efficiency and effectiveness of the information technology.

Oliveira and Martins (2011), stated that these days, information technology (IT) is universally regarded as an essential tool in enhancing the competitiveness of the economy of a country. It is commonly accepted today that IT has significant effects on the productivity of firms. These effects will only be fully realized if, and when, IT are widely spread and used. It is crucial, therefore, to understand the determinants of IT adoption and the theoretical models that have arisen addressing IT adoption. There are not many reviews of literature about the comparison of IT adoption models at the individual level, and to the best of our knowledge, there is a smaller number at the firm level.
Madiha shah (2013) stated that the use of information technology in educational management has rapidly increased due to its efficiency and effectiveness. Management Information Systems (MIS), the main purpose and usage was to improve the efficiency of school office activities. It was used to store student and personnel data. The most concern was being focused on data entry and collation, rather than upon data transfer or analysis. MIS on school administration and management including better accessibility to information. MIS can provide administrators and teachers with the information required for planning, policy-making, and evaluation. These systems can assist the school manager in determining the aims of the school, formulating strategic plans, distributing resources, and evaluating staff performance as well as organizational success.

As related to the statement of Madiha Shah (2013) that the use of information technology in educational management has rapidly increased due to its efficiency and effectiveness,(Layosa, 2011) stated that in this century of computer generation, many organizations rely on fast delivery of information using latest technologies that would allow them to be more productive and efficient. There are many ways in sending messages nowadays and that is by using E-mail services or by using Mobile Technologies. Like in school, Bulletin Boards or sometimes word of mouth are the method use in delivering a message to the student and faculty but sometimes the student or others do not receive the messages because they don’t read the bulletin board often or the information is really failed in reaching them. Sending information to a lot of people using E-mail requires a lot of work and sometimes the information that needs urgent response does not always receive. The culprit of that is because people are not always able to check their E-mail. On the other hand, mobile technology is one of the most effective ways in sending and receiving messages as fast as possible. Because almost all people in the world have their own cellular phone and they usually have them always. The delivery of the messages using this medium is ideal and efficient in sending messages in a lot of people.

(Bharamagoudar et al., 2013), Stated that Student Information Management System (SIMS) provides a simple interface for maintenance of student information. It can be used by educational institutes or colleges to maintain the records of students easily. Student information system deals with all kind of student details, academic related reports, college details, course details, curriculum, placement details and other resource related details too. It tracks all the details of a student from the day one to the end of the course which can be used for all reporting purpose. All these will be available through a secure, online interface embedded on the college’s website. It will also have faculty details, student’s details in all aspects, the academic notifications to the staff and students updated by the college administration.
The relevance of the proposed system in the cited literature is to manage the student information in every organization. And also cited that this study is to know the leadership of one department in every organization.
Nationally, Garcia and Bay (2011), stated that the student organizations in the university have been actively involving themselves in various activities and some have been faring well in terms of achievements and accomplishment of their goals, however, despite the good works and achievements of these organizations, there is still the need to assess the quality of performance of these student organizations in terms of their objectives, their operations and outputs or achievements and programs if coincided with that of the institutional goals. The extent of to which these student organizations contribute to the attainment of institutional goals will also determine how much the school will also help in the enhancement of the student organizations’ programs. The researchers deemed it necessary to assess the student organizations at LPU with the end view of determining their contributions to the development of the students, in line with the school’s vision-mission and institutional goals.
As follow, (Rowena, 2015) stated to her study that Status of Co-Curricular and Extra Class Activities of Student Organizations from Selected Tertiary Institutions in the Philippines explores the co-curricular and extra class activities in Batangas Province and the impact of these activities on students’ development. The descriptive method of research was utilized with the use of a questionnaire as the main data gathering instrument, supplemented by documentary analysis, interview and focus group discussion. Results of the study revealed that all the colleges have recognized student organizations, and its membership except in student government was based on students’ interests. The goals were in line with the vision and mission of the institution and membership fee was the primary source of fund. The respondents assessed that there was an extensive participation of students in co-curricular and extra class activities. The strategies applied were effective and delivery systems were frequently used by the students’ organization. It was found out that the administration was supportive of student activities specifically in the use of physical facilities. The findings revealed that the identified activities contributed to a great extent to students’ mental, social, physical, behavioral and moral development. The strengths of the activities were evident, however, weaknesses were sometimes observed. A management guide to co-curricular and extra class activities was the output of the study.
Evangelista (2011) stated that the University’s Student Information System (SIS) of Nueva Vizcaya State University is a secure, web-accessible interactive computer system that allows user access to grade reports, transcripts, schedule of classes, and remaining balance for the semester and register for classes online. Through the system, students would be assigned a unique identification number. All data to and from the university would use that unique identifier. The use individual student records would: 1) Increase the admissions capacity to follow a student’s progress over time; 2) provide better quality data to drive more enlightened policy decisions resulting in enhanced educational opportunities for all students; 3) reduce data collection burden through the web enabled SIS; and 4) as a tool of parents in monitoring the academic performance of their children.
(Eileen Bayangan-Cosidon, 2016) also stated that the Student Information System aimed to improve the efficiency of the existing Student Information System of Kalinga State University Rizal campus. To attain this objective, an assessment of the existing system was done through observation and interview methods from the Acting Registrar, Campus Secretary, Faculty Members, and students. Results reveal that the existing student information system meet the five requirements: reusability, maintainability, security, usefulness and functionality and evaluation on the system appeal of a quality software only to a “moderate extent”. Moreover, the reliability of the existing system was given a “low extent” rating. Based on the assessment results, the existing student information system was refined to include suggestions such as the inclusion of online query access, online accessibility of student information, and a role-based security in the system. During the try-out of the developed student information system, it was assessed with ‘high extent’ of effectiveness in terms of all system components except for its usability and efficiency which is rated as ‘moderate extent’. The developed Student Information System provided greater satisfaction to the users compared with the existing system for an efficient querying of student information records, keeping the student records in a more secure manner, and it gives more reliable information records of students in Kalinga State University Rizal campus.
The relevance of the proposed system in the cited literature is to manage the membership of one student in the organization, and also cited that the use of this study is to maintain the activities of every organization.
Locally, Escano et al., (2010) stated that having a website in a community or organization enhance the current information dissemination in disseminating the information widely and effectively.
In a research study at Pangasinan State University (PSU) Urdaneta entitled PSU Urdaneta Campus Academic Portal the students are allowed to manage their accounts and change their e-mail address stored in the database it also allows them to send messages to a certain member in addition, the students can also upload files to the group where it belongs. On the other hand, the administrator has control on the entire portal with this, He has the capability to update or delete accounts he can also post announcements and manage the academic calendar (Nunez, 2012).
Pacio (2013), stated in her study Online Student Information System (SIS) of Benguet State University (BSU) the existing student information system of BSU was done manually using paper-based transaction processing system. With the current system, the registrar and accounting staff finds it tedious in searching and preparing reports on student’s information while the Office of Students Affair and Dean’s Staff finds it laborious due to the repetition of processes done in filing and updating of records. As main goals of the school “to generate and disseminate new knowledge and technologies that will promote sustainable resource development and enrich the academic programs of the university” and “to establish competent and effective services geared towards efficiency and economy” the current system is inconsistent with the asserted school’s main goals.
In relation, Marrero (2011) stated in his study entitled “Student Information System for the University of the Cordilleras” that the concept of Information Systems (IS) emerged in the early 1960s. More often, when the information system is defined, the field Information Science is always associated, Information System (IS) is an academic field that deals with the generation, collection, organization, storage, retrieval, and dissemination of recorded knowledge. Furthermore, it is a collection of related components designed to support operations, management, and decision-making in an organization. Generally, Information System is supposed to inform people. Information System supports people or users in making intelligent decisions based upon the information derived from reliable data.
The relevance of the cited literature to the proposed system is to have a student organization website and the use of this study can provide a registration and viewing of the records of the members and officers in every department in an organization.
The Urdaneta City University is a University where Character is Utmost. It is a University that believes in your dream and helps you to make it real.
The general problem of the Urdaneta City University Student Organization is that their process in disseminating information, profiling of student officers are manual.
The proposed system is being developed to replace and to lessen the manual process of the company.
The proposed system can help the university student organization to promote their professional interests and developing professional skills. It can also help the student of the university to track all the news and events of the student organization. Office of Student Affairs can also manage the information of the Student officers via online. The proposed system can also enhance current information in disseminating because the Student Organizations officers, Advisers, OSA, etc. can disseminate information widely and effectively to the registered members of the university.

Company Profile
Urdaneta City University (UCU) started as a rewarding concept of Dr. Pedro T. Orata, world-renowned educator and a Ramon Magsaysay awardee to establish an educational complex that will provide basic education all the way through the higher education in a single compound. It is the first community college in the Philippines, UCU, formerly known as City Colleges of Urdaneta (CCU) and Urdaneta Community College (UCC) was founded in 1966 with the help of Mayor Amadeo R. Perez Jr. and with the strong support of then Sangguniang Bayan using the proceeds of the 1966 town fiesta celebration. Noteworthy was the contribution of Dr. Leoncio Ancheta, first Dean of UCC who assisted Dr. Orata in laying the groundwork for the College’s formal operations.
The College commenced its operation with the provisional permit to open a two-year General Education course granted by the Secretary of Education on February 4, 1966. The Secretary further approved the program for Non-formal Education; hence, a short-term course in agriculture and retail business for adults were also offered to assist them in enhancing their earning capabilities. A four-year Education program was granted in 1968, degrees in Nursing in 1975 while Commerce and Accountancy and Computer education in 1996. It also introduced in its course offering short-term courses in Midwifery (1973), Computer Education (1990) and caregiver Training Program (2002).
When Urdaneta became a city on March 21, 1998, UCC likewise recognized the need to adopt a new name. Consequently, in 2001, Mayor Amadeo R. Perez, Jr. broadened the school’s educational services and changes its name to City College of Urdaneta by virtue of Sangguniang Panlungsod Resolution No. 61 which took effect in November 2001. In 2005, the name was further amended as the City Colleges of Urdaneta.
On January 13, 2004, CCU became the first character School in Region I, inculcating in its students the need, not just for academic excellence, but more importantly, character transformation. Figure 1.1 show the Organizational Chart of Urdaneta City University Student Council.
Vision
A dynamic university that envisions to be a center of development and excellence in producing SMART professionals.
Mission
Committed to establishing a SMART University where stakeholders are:
Service-driven ‘ taking the initiative to provide for the needs of the stakeholders.
Motivated ‘ having an enthusiasm to give one’s best
Achiever ‘ committing one’s self to excellence
Responsive ‘ highly conscious of needs
Transform team player- a dynamic member of the global society
Goals
Actualizing One Vision, One Mission, One Identity as One UCU.

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