Essay: Dissertation: Delivering winning projects

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Executive Summary

Bangladesh during its initial years of inception was just not the most densely populated location with frequent climatic disasters but also at the top of the list of ‘the least capita income in the world’, which has been the obvious reasons for a topic of debate and criticism for economists worldwide. Henry Kissinger, the former US secretary of state, has commented Bangladesh as ‘A bottomless basket Case’, a term relating the economy of Bangladesh as a handicapped economic state which has no possible future of being self sufficient, (thefinancialexpress-bd, 2014).
The General Economic Division, (GED) coupled with the UNDP plan to commission a national human development report for Bangladesh and thus the need for the project: ‘One Card’ initiates having the main broad goal to:
‘ Build a national capacity to publish the NHDR on a periodic basis.

‘ Create a framework which will facilitate the policy makers to identify the critical areas for further human development.
Thus Chapter 1 shows the Project Initiation Document.
Chapter 2 shows the detailed Project Proposal and
Chapter 3 shows the Management and Monitoring Arrangements of the Project.

TABLE OF CONTENTS
Details Page Number
Cover Page 1-2
Letter of Transmittal 3
Executive Summary 4
Table of Contents 5
Chapter 1 6-11
Chapter 2 12-14
Chapter 3 15-18
References 19
Appendix -1 20
Appendix-2 21
Appendix -3 22-27
Appendix -4 28-31
Appendix -5 32-33

Chapter- 1

[Project Initiation Document]
Background (Situational Analysis)
Bangladesh during its initial years of inception was just not the most densely populated location with frequent climatic disasters but also at the top of the list of ‘the least capita income in the world’, which has been the obvious reasons for a topic of debate and criticism for economists worldwide. Henry Kissinger, the former US secretary of state, has commented Bangladesh as ‘A bottomless basket Case’, a term relating the economy of Bangladesh as a handicapped economic state which has no possible future of being self sufficient, (thefinancialexpress-bd, 2014).
The human development report published by the UNDP in 2013, titled ‘The Rise of the South: Human Progress in a Diverse World’, shows different statistics and ranks Bangladesh 146 out of 187 countries is also stated in the report as one of the ‘Highlighted 18’ countries to make a huge progress in the social indicator system, Human Development Index, HDI, (undp,2014).
The total HDI value of Bangladesh is estimated to be 0.515, categorizing it as one of the low development nation and despite having a slow economic condition, Bangladesh has made extraordinary improvements in almost all the other indicator of social human development. Indicators such as ‘life expectancy at birth rate’, ‘attainment years of education’ and ‘Gross National Income, (GNI)’ has been increasing by 14 years, 2.8 years with an expected increase in schooling years to 3.7 years and increasing income by 175% respectively; Bangladesh is amongst one of the leaders in the LDC, (Thedailystar, 2014).
Economists, worldwide are puzzled to solve the situation, where Bangladesh, though they are not attaining much economic growth is constantly improving in the human development through other social factors. If compared to India, despite being a poorer nation, Bangladesh citizens are expected to a 4 years increased life expectancy than Indians. Amritya Sen., the renowned economist of India, admits Bangladesh to be the better performer in terms of social development, criticizing the policy makers of India and suggesting India, the human development approach and techniques of Bangladesh as a basis for further improving its development in the future, (theguardian, 2014).
Economists like John Hawksworth, chief economist at PricewaterhouseCoopers (PwC), has forecasted Bangladesh to be growing in a long term potential basis and also assumed it to be one of the vital contributors to the world GDP by the end of the year, 2050, which will mean that the nation is assumed to take over the economy of the west by the stated period, (theguardian, 2014).
Problem
Bangladesh is now out of the basket and is the limelight case for human development for many worldwide, thus demanding a thorough understanding of its complex society, tracking the national progress on a regular basis.
The national human development report is one of the tools which allow measuring the tracking of the progress, on a country basis;
Bangladesh being the first to publish a national human development report has discontinued publishing such reports due to the main problem as stated below:
‘ Scarce and reliable information on a regular basis.
Project Goal
The General Economic Division, (GED) coupled with the UNDP plan to commission a national human development report for Bangladesh and thus the need for the project: ‘One Card’ initiates having the main broad goal to:
‘ Build a national capacity to publish the NHDR on a periodic basis.

‘ Create a framework which will facilitate the policy makers to identify the critical areas for further human development.
Project Definition

What is the ‘One Card’ Project Pilot 1?
The ‘One Card’ Project Pilot 1 is a test project of the broad plan of implementing a system of an organized management of information and documentation, throughout Bangladesh.
The ‘One Card’ ‘ Plot 1 project emphasizes to collect information related to indicators of education in a systematic manner and storing of data for further processing and analyzing in a specific location, i.e. – Dhaka. (Appendix 1), shows a sample form of how information can be collected.
In short the broad plan of the ‘One Card’ is to collect and store specific information to the needs of the NHDR and thus a framework being created accordingly.

Figure 1 shows the complete procedure of how data is being collected, stored, analyzed and ultimately disseminated.

Project Objectives
The key objectives of the ‘One Card’- Project Pilot 1 are to:
‘ Produce good quality, reliable and relevant official statistical data related to education.

‘ Ensure the statistical required supporting the evaluation and monitoring of the development strategies and frameworks of the country in order to further strengthen the position of development of human in the Bangladesh Human Development Report (BHDR).
‘ Strengthening the capacity of national statistical work force in order to further support in providing data for the publishing of the BHDR on a regular basis.

Broad Project Strategy

Figure: 2 The One Card Project Strategy and Interconnection , Developed by the Author.
If the ONE Card Pilot 1 project is proved successful the ‘One Card’ ‘ Project Pilot 2 will initiate with health statistics being gathered in the same manner in the Dhaka city and ultimately the Pilot 3 will have all the statistics being collected of Dhaka using the same system and if the Pilot 3 proves to be successful, then the ‘ONE CARD’ project can be later on implemented at all the cities of Bangladesh.
Project Methodology
The project approach to improve program and project management consistency, effectiveness and efficiency for the ‘One Card’- Pilot Project 1:
‘ Develop a national infrastructure for collecting specific data.
‘ Train staff on collecting the data.
‘ Collecting data and producing cards for each individual students of Dhaka.
‘ Develop the program for further use in other sectors where information can be collected for example health sector.
The following graphic illustrates the stages in this approach:

Figure: 3 the stages of the project. Developed by the Author.

Planning
The planning stage is how the infrastructure should be built and how the ‘One Card’ ‘Project Pilot 1 should be implemented. The starting of the stage of planning is the building of the infrastructure and thorough knowledge on how to operate the system and the knowledge of how to collect data accordingly.

Learning
The learning stage consists of the knowledge of collection of data being trained to the staff and each staff being clear of their specific roles in the process. The learning activities will be guided by an office-wide learning plan, which specifies training requirements according to different roles in the process of collecting and disseminating of data.

Applying
It is expected that the ‘One Card’, being printed by six months of its inauguration and at this stage the management and monitoring takes place. This stage is where actually the process is being implemented and converted. The plan takes place within this stage and monitoring of this process is further discussed.

Maturing

After 6 months of the project and the completion of the ‘One Card’ ‘ Project pilot 1, the methods of project management should be reviewed and refined to attain high standards of the next pilot project.
The project will rely both on the performance of human resource and the IT quality to determine the standards which need to be improvised.

Stakeholder Mapping

Figure ‘ 4 Stakeholder Mapping- Developed by the Author
‘ High Interest Group- The General Economic Division and the BSS are the people who should be always informed about any changes or operations in the project.
‘ High power but less interested group: The UNDP is the entity who is to sponsor the project. They should be informed enough to satisfy their requisites and just enough information, not in details that they get bored.
‘ Low power, interested people: The institutes where the information will be collected from and the staff working to collect information of the One Card system should be adequately informed. Thus, ensuring that no major hiccups are arising in the collection and the process is running smoothly.
‘ Low power, less interested people: The students or the people for whom the ‘One Card’ is being produced should be monitored and excessive communication might be boring for them.
. Detailed Project Proposal (Chapter-2)
Outcome 1

Acquiring absolute, precise and consistent data; (National statistical system strengthened).
The ‘One Card’- Pilot 1, project is a part of a big project which focuses to achieve outcomes to be the key reliable statistical component of data to be used not only for the preparation of the (NHDR) of Bangladesh but also the global (HDR); ensuring these statistics are trusted and used as a data for improving quality, coverage and use of core statistics; a data relevant to facilitate itself as a source for a framework for identifying, formulating strategic plans monitoring and evaluating scope of further human development.

Activities to achieve outcome 1
‘ Establishing a code of conduct of procedures of data collection and presentation by merging and formulating rules from the standards used by the United Nations Populations division, UNESCO, Institute of Statistics and the World Bank, which are the main sources of data accepted by the UNDP to produce the global HDR. The signing of approval of acceptance of equal standards from each entity stated above and proposing the UNDP to sign an agreement; where it would be agreed if the set rules are executed following the quality assurance framework, then UNDP will accept the data collected by the ‘One Card’ ‘ Pilot 1 project as a source of data for both the global HDR and the NHDR of Bangladesh.

‘ The data collection will be done on the basis of location. As for the ‘One Card’-Pilot 1 Project, data will be collected by following a rule of collection of data by five mobilized data collector from every building in each ward of Dhaka to ensure it as an absolute precise data. The location based collection of data will further aid to give analytical data on a location basis

‘ Usage of tablet PCs to facilitate exact data collection at a time consuming and cost effective manner. If the data collectors and the person for whom the card is being made, both double checks the information, no further entry will be required for editing and through Local Area Network (LAN), the information will be stored.
Outcome 2
Documentation of data specific to the needs of the NHDR in order to facilitate information on a periodic basis
The documentation of data specific to the needs of the NHDR is necessary for indicating, thus as for the ‘One Card’ Project Pilot 1, where the education statistics are being collected of Dhaka, it is advised as such:
Actions to achieve Outcome 2
‘ Household based information collection for people who have already completed education.
‘ Gather information from all educational institutes.
‘ Making it compulsory for all institutes to incorporate the ‘One Card’ as a system, where information needs to be updated, for example if a student leaves an institute with a certain qualification the information is stored in the system and if the student later takes admission in another institute the information is stored. In this way the information is always being updated.

Outcome 3
Storage of data improvised and easy process of dissemination of data to relevant stakeholders for further human development.
The storage of data is necessary for further use. The data of each year can be indicators of comparison between changes in development in different years thus help in identifying the factors that need to be concentrated. The proper dissemination of data is also necessary to avail the NHDR to the specific stakeholders as such, the General Economic Department of Bangladesh and the UNDP.
Actions to achieve Outcome 3
‘ The data is stored in the form of an electronic ‘Statistical Data Bank’, system for maintaining or archiving the complete documentation of all statistical products, procedures and processes, which will be easily accessible and understandable to the users, and publicly available as well.
‘ An effective dissemination policy to be established to enable readily accessible data, relevant and fresh data to the relevant stakeholders.
‘ Preparing a schedule when the data will be available and uncompromisingly the data needs to be published by that date.
‘ Capacity should be increased as much as possible so that it can contain huge volume of information along with micro data on statistics such as the location to be a factor.
‘ Sufficient metadata will be provided alongside the data set so that the users can easily understand different features of the data.
‘ Provide tools for users to search for specific data and data sets.
‘ A system will be developed so that users can easily generate the outputs they need, including tables, charts, diagrams, and maps etc.
‘ Security will be tightened to prevent hacking.
Outcome 4
Creating and improvising a national human capacity to provide the required data for the (BHDR).
Based on the information provided by the various statistical agencies, it is clear that any major improvement in the quality of statistics depends significantly on the skills, competency, effectiveness and productivity of the staff..

Actions to achieve Outcome 4:

‘ Training sessions on how to collect data and transfer to the system, facilitating the latest IT at all level of management, from field to head office.

‘ Making human resource involved in management more efficient by providing necessary training at home and abroad.

‘ Ensuring an attractive working environment both at the office and at the field.
‘ Ensuring regular consultation between staff and their managers which helps to establish a good understanding among them and to create a good working environment and the operation running smoothly.
‘ Arranging scholarships for MS and PhD degree and training at home and abroad, this may help to retain highly skilled professional staff.

Management and monitoring arrangement (Chapter -3)
According to, (Wysocki, et al, PP- 84) projects can be managed in 5 phases and accordingly the following arrangements have been developed to manage the ‘One Card- Project pilot 1:
1. Scope the project
2. Develop the project plan
3. Launch the plan
4. Monitor the progress of the project
5. Close out the project

1. Scope the Project: This is the phase where the project is being planned. According to, (Wysocki,et, et al, PP- 85) , effective planning is an essential element of a project which can reduce the time taken and risks involved increasing the productivity of the project to more than fifty percent.

The following elements are to be identified during the phase of scoping the project:
‘ State the problem/Opportunity
‘ Establish the project goal
‘ Define the project objectives
‘ Identify the main stakeholders
‘ List initial risks, assumptions and constrains.

Justification of the proposed project management approach and reasons in support of the proposal- underpinned by theories as well as practicalities are as follows:

The Project Initiation Document (PID) is defined to be a “contract” for the project, amongst the project manager, (in this case, the author) and the project board (in this case, officials of the GED, UNDP and the BSS), (dfpni, 2014).Further, the document states what the project’s achievement aim is, why it is important and the stakeholders involved in achieving it and lastly how it will be achieved.

Thus, the Project Initiation Document (PID) used in (chapter 1), serves the purpose of scoping the project where the problem have been defined, having clear objectives and aims of the project, identifying the stakeholders, listing all the assumptions and risks and obstacles involved in executing the project.
2. Develop the Project plan: This is the second phase of the management of a project and thus stating the different elements as such according to ,(Wysocki,et, et al, PP- 84) :
‘ Identify project activities
‘ Estimate activity duration
‘ Determine resource requirements
‘ Construct network diagram
‘ Prepare the project proposal
Justification of the proposed project management and reasons in support of the proposal- underpinned by theories as well as practicalities are as follows:
The detailed proposal identifies the specific outcomes and thus the activities to achieve the outcomes. The Appendix 3 determines the activity duration , the financial requirements of the project and the resource requirements are determined in Appendix 4 and thus the proposal is ready to be prepared.
3. Launch the plan : This is the third phase of management and thus the different element in this phase are such according to, ,(Wysocki,et, et al, PP- 84) :
‘ Recruit and Organize the project team
‘ Establish Operating rules
‘ Level Project Resources
‘ Schedule work packages
‘ Document Work Packages
Justification of the proposed project management and reasons in support of the proposal- underpinned by theories as well as practicalities are as follows:

The recruiting and organization of management has been shown in the Appendix 5 for a smooth management and the launching of the project.
4. Monitor the progress of the project : This is the fourth phase of management and thus the different elements in this phase are such according to ,(Wysocki,et, et al, PP- 84) :
‘ Establish Monitoring System
‘ Install change control tools
‘ Define problem escalation process
‘ Monitor project progress
‘ Revise project plans
The monitoring of the project and taking steps according to the results of the reports are indicators which help to ‘conformance with the project plan’, (Wysoki.et.al, 2000, PP-265). This means monitoring of reports is necessary in order to keep in track of the performance of the project.
Justification of the proposed project management and reasons in support of the proposal- underpinned by theories as well as practicalities are as follows:
According to (Wysoki.et.al, 2000, PP-266), high controls and monitoring can aid to eliminate high risks by enabling project managers to take decisions as follows:-
1. Track the progress of the project plan: The project manager will be able to track the weekly or bi-weekly plan of the work being done or needs to be done in the specific week and compare it to the progress report of the previous week or the entire project period.
2. Detecting the variances away from the plan: The project manager will be easily able to detect the actual performance with the budgeted performance and thus monitoring whether the project is on the right track.
3. Taking corrective action: It is through reports that project managers will be able to easily spot where the problem lies in the project and thus take actions accordingly whereas not having a report would make the process of identification of the problem more complicated.
There are different types of report which can be used in order to manage, control and monitor a project. According to (Wysoki.et.al, 2000, PP-269 ‘PP273) the different types of reports that can be used are:
I. Current Period Reports: – These reports are the data of the activities completed and the progress of a report over a specific period. Information of data in the current period can include the difference between the scheduled work time and the actual time taken to progress. If there are any lacking in the report and differences between the projected and actual progress differ, an explanation should be provided for the lack in progress as scheduled.
II. Cumulative Reports: These reports have data containing to the progress of the project from the beginning of the project to the reporting period. It has more information than current period reports showing the trends in the progress of the project where it is possible for decision makers to identify the lacking and taking lessons from the timescale where the project was in a good position.
III. Exception Reports: These reports are designed specifically to identify the differences or variances of the projected progress and the actual progress of the project. It is a summarized version of the project condition which enables the senior management to clearly identify the progress and spot the lacking. An attached report can be provided to provide more details and reasoning of the progress of the report.
IV. Spotlight Reports: This is a system of reporting where the scheduled progress is given a green sticker saving time of senior management of not having to go through the detailed attachment report whereas if the project is not on schedule an yellow sticker might be given on top of the report to indicate the project is not on progress and the attached reports should be analyzed in order to identify the reasons of the lacking in the progress of the project.
V. Variance Report: – These reports show the difference between the projected work progresses to the actual work progress achieved in the project. The variance report can be presented in two formats:
a) Numeric Format: This report has three columns showing differences in the budgeted progress, actual progress and the differences for the reporting period.
b) Graphical Representation of Numeric Data: Different reporting period of data is differentiated by different colors in the graph and the difference can easily be spotted through the graph.
5. Close out the project: This is the last and fifth phase of the management of a project and thus stating the different elements as such according to,(Wysocki,et, et al, PP- 84) :
‘ Obtain client acceptance
‘ Install project deliverables
‘ Complete project documentation
‘ Complete post implementation audit
‘ Issue final project

Recommendations and Suggestions
In order to execute the project properly the project management skills should be further explored. The use of more sophisticated schedule chart such as the gannt chart can be implied to keep track of the activities and the time schedules. Thus in order to achieve project success it is recommended that:
‘ The PID is used as a tool for planning in order to increase overall productivity.
‘ The time schedule tools are properly maintained.
‘ The budget is closely monitored in order to achieve success and limit the difference between the actual and budget cost
‘ The project team and all the stakeholders are properly informed on changes in the project and about the progress of the project and monitoring the lacking in order to achieve success of the project.

References
BOOKS
1. Wysocki, Beck Jr. & Crane (2000) Effective Project Management (Second Edition):Canada, John Wiley & Sons Inc.
2. J.R.Turner (2003) People In Project Management (Third Edition) :United Kingdom, Gower Publishing Company
3. W. L. Hill, Charles (2009) International Business (Seventh Edition): United States, McGraw Hills, Inc.
4. Stevenson, William J (2005) Operations Management (Eighth Edition): United States, McGraw Hills, Inc.
5. Krajewski, Lee J, Ritzman, Larry P; Malhotra Manoj K (2009) Operations Management: Processes and Value Chains (Eighth Edition): India, Pearson Education, Inc.
6. Chambers, Ian and Gray, Dave (2008) Business Studies (Fourth Edition): Edinburgh Gate, Harlow, Essex, Pearson Education, Inc.
7. Schroeder, Roger G (2003) Operations Management: Contemporary Concepts and Cases (Second Edition):United States , McGraw Hills, Inc.
WEBSITES
‘ Bangladesh ‘Basket Case’
http://www.thefinancialexpress-bd.com/old/index.php?ref=MjBfMDVfMTFfMTNfMV82XzE2OTAxNw [Accessed at: 5th apRIL,2014]
‘ Bangladesh Overview
http://www.bd.undp.org/content/bangladesh/en/home/ourwork/overview.html[Accessed at: 8th April,2014]
‘ Human Development Report 2013
http://archive.thedailystar.net/beta2/news/human-development-report-2013/[Accessed at :10th april,2014]
‘ Bangladesh out of the Basket
http://www.economist.com/news/leaders/21565627-lessons-achievements%E2%80%94yes-really-achievements%E2%80%94-bangladesh-out-basket [Accessed at : 15th April, 2014]
‘ Booming Economies beyond BRICS
http://www.theguardian.com/world/2012/dec/18/booming-economies-beyond-brics[Accessed at :]
‘ Dirty Fighter
http://www.theguardian.com/world/2013/jul/16/amartya-sen-india-dirty-fighter [Accessed at :18th April, 2014]
Appendix -1- Sample Information Form Appendix -2[Communication Plan]

Stakeholder Group Information Required Information Provider
Frequency
Method
A. UNDP 1. Communication of project and stage objectives, rationale, and plans ‘ Project Manager ‘ At start of each Stage ‘ Email
2. ‘ Project Manager ‘ ‘
3. ‘ Project Manager ‘ ‘
B. GED
BSS 4. Launch of new Programming Guide, and implications for UNDP’s work with the government ‘ Project Manager ‘ ‘ As appropriate in local context
5. Availability and plans for programme and project capacity development for national counterparts ‘ Project Manager ‘ ‘ Email or document to be distributed locally via the CO
C. Institutes & Staff 6. Progress on project implementation ‘ Project Manager ‘ As required ‘ Tracker
7. ‘ ‘ ‘
8. ‘ ‘ ‘
D. Staff 9. ‘ Project Manager ‘ ‘

Appendix -3
Financial Requirements and Duration of Activities
Strategic Goals Progress Indicators Intermediate Targets Medium-term
June 2018 Long-term
June 2023 Comments and assumptions
June 2014 June 2015 June 2016 June 2017
1. Computer Wing
Part I: Medium and Long-term Strategic Goals
1 Decentralization of ICT Process in Statistical System 1.1 Setting up decentralized (up to District) BBS-owned INTRANET system 40% 80% 100%
1.2 Electronic security & process management system by ERP application. 20% 40% 60% 80% 100%
1.3 Template design for manual & automated data capture at local level 30% 60% 100%
2 Capacity Building of ICT, Cartography & GIS Professionals 2.1 Training of ICT professionals on programming & hardware 20% 40% 70% 100% To be continued
2.2 Setup of programming, coding, system designer and analyst units 20% 40% 70% 100%
2.3 Hardware (Server/Devices) and software (operating & application) 25% 50% 75% 100%
3 Development of Efficient Data Management System & Maintenance 3.1 Setting up Netware and Communication 10% 20% 40% 60% 80% 100% To be continued
3.2 Ensuring Storage and Security. 50% 100% To be continued
3.3 Data management and dissemination including micro/meta data 25% 50% 75% 100%
4 Time-Need Global ICT Cooperation & Data Development (Using GIS System) 4.1 Infrastructure development for data source level communication 20% 50% 75% 100%
4.2 GIS/GPS based New-tech Data collection & globally data cooperation 30% 40% 60% 100%
4.3 Machine readable data input / collection system & globally data transfer 30% 40% 60% 100%
4.4 Survey of ICT on Enterprises 50% 100% 100% 100% To be continued
5 Statistical Data Management System Software Including Statistical Data and Metadata Exchange (SDMX) 5.1 Web based application software development for All wing 50% 100%
6 Setup of National Data Resource & Processing Center 6.1 Inter-operability core database design and Tier-3 data centre 20% 40% 60% 80% 100%
6.2 Build-up Data warehouse/Data Mining 20% 50% 100%
6.3 Time series data archiving/mining using modern technology 20% 40% 60% 80% 100% To be continued
7 Data Archive & Networking 7.1 Data Archiving 50% 100% To be continued
7.2 Establishing Network Infrastructure up to Zilla and Upazila level 20% 40% 60% 80% 100%
7.3 Hardware and Netware Maintenance 20% 40% 60% 80% 100%
7.4 Spatial and Attributes Database development 100% To be continued
7.5 Web Enable GIS based Application Development 100% To be continued
8 Forward to Cloud Computing 8.1 Migration to Clouding 50% 100%
8.2 Cloud computing security 50% 100%
8.3 Green Computing 50% 100%
8.4 Development of E-Service and Sharing System based on cloud computing 50% 100%
ERP = Enterprise Resource Planning

Part II Three-year Rolling Implementation Plan
Activities Progress Indicator Outputs, targets and milestones Inputs Comments and assumptions
2013/14 2014/15 2015/16 Staff time in person weeks Running Costs in Lakh Taka
Professional Support Field Temporary
Strategic Goal 1: Decentralization of ICT Process in Statistical System
1.1 Infrastructure development and INTERNET facility expansion 1.1.1 Building up capturing canters with equipments 30% 64% 100% 7px2 w 21px2 w 147px2 w 35px 2 w 200.00 7 divisions are included
1.1.2 Setting up of Local level internet connection – 60% 100% – – 49px2 w 49px2w -do-
1.1.3 Provide local level maintenance facility – – 100% – – – 49 px52w -do-
1.2 Establishment ICT management system with ERP application 1.2.1 Batch-wise creation/processing system setup 32% 66% 100% 1px52w 1px52w – 14px2w
1.2.2 Image creation centre with document control 32% 66% 100% – – – –
1.2.3 Process management system – – 100% – – 14px2w –
1.3 Template design based on data dictionary/ layout 1.3.1 Template /Layout study 25% – – – – – –
1.3.2 Hands on training on system of processing 20% 70% 100% 2px3w 1px52w 7px3w –
1.3.3 Hands on training on sheet scanning. – – – – – – –
1.4 Installation Image based data capturing & processing system 1.4.1 ICR Based image processing study/training 20% 70% 100% 2px3w 1px52w 7px3w –
1.4.2 Operator and supervisor selection & training – – – – – – –
1.4.3 Time frame calculation and output operation. – – – – – – –
Strategic Goal 2: Capacity Building of ICT Professionals and Experts
2.1 Technical Training of ICT professionals 2.1.1 Local training for long period 33% 66% 100% 15px80w – – – 134.00
2.1.2 Foreign training for short period 50% 90% 100% 14px12w – – –
2.1.3 Professional certification 30% 60% 100% 29px2w – – –
2.2 Hardware(server/devices) & software (operating/ application) 2.2.1 Local training for long period 30% 60% 100% 2px2w 1px2w 7px w 14prsx2wks
2.2.2 Foreign training for short period – 100% – 1px2w – – –
2.2.3 Professional certification – – 100% 1px2w 1px2w 7px2w –
2.3 Setup program/coding/system designer/analyst units 2.3.1 Programming in modern language with relation code – 50% 100% 5px12w 2px12w 14px12w –
2.3.2 Web enable application document 30% 75% 100% 5px12w 2px12w 14px12w –
2.3.3 Initialize international statistical package 35% 70% 100% 5px12w 2px12w 14px12w –
2.4 Structural system design, study of data dictionary & layout 2.4.1 To understand user’s data requirement 30% 60% 100% 2px2w 1px2w 7px2w 14px2w
2.4.2 Inter-compatibility format analysis – 100% – 1px2w – – –
2.4.3 Hardcopy & electronic format data hand over – – 100% 1px2w 1px2w 7px2w –
Strategic Goal 3: Development of Efficient Data Management System & Maintenance
3.1 Netware and Communication 3.1.1 More media redundant communication network setup 35% 75% 100% 1px24w 1px24w 7px24w 7px4w 113.50
3.1.2 Local Language base web enable support/solution 35% 75% 100% 1px24w 1px24w 7px24 w 7px4w
3.1.3 Cloud enable support service development 40% 75% 100% 2px24w 1px24w 7 p x24 w 7px4w
3.2 Storage and Security. 3.2.1 Environmental and access security 45% 80% 100% 1px12w 1px12w 7px12w –
3.2.2 LAN/WAN/ communication Security 40% 70% 100% 2px12w 1px12w 7p x12w 7px6w
3.2.3 Media based data archive & storage maintenance 40% 70% 100% 2prsx12w 1px12w 7p x12w 7px6w
3.3 Data management/dissemination including micro/meta data 3.3.1 In-house Maintenance facility buildup 40% 70% 100% 2px52w 1px52w 7px52w –
3.3.2 Initialize modern concept & technology 45% – 100% 1px52w – 7px52w –
3.3.3 E-service facility development 50% – 100% 1px52w – 7px52w –
3.4 Development of certified trained professional/persons 3.4.1 Maintenance of Data center 20% 50% 100% 1px52w 1px52w – –
3.4.2 Maintenance of Data security 45% – 100% 1 p x52 w – 7p x52w –
3.4.3 Maintenance of LAN ,WAN system 60% 90% 100% 2px52w 1px24w – –
Strategic Goal 4: Time-Need Global Standard Statistical Database Development (Using GIS System)
4.1 Software infrastructure development for data source level communication 4.1.1 Local office internet connection 40% – 100% 1px12w – 7px12w – 620.00
4.1.2 Making relationship with other local departments for data exchange electronically 40% – 100% 1px52w – 7px52w 7px52w
4.1.3 Bandwidth and media selection 45% – 100% 2px52w – 7px52w –
4.2 GIS/GPS based New-tech Data collection & globally data cooperation 4.2.1 International standardize statistical tool 40% 100% – 2px52w 4px52w – 2px52w
4.2.2 Procurement of GPS and Hand held device 40% 100% – 2px52w 4px52w 7px52w 7px52w
4.2.3 Portraying every establishment in CS Mauza/Mohalla map using GPS 40% 100% – 128px52w – – –
4.2.4 Create Database of all establishments by listing using GPS 40% 100% – – – – –
4.2.5 Publishing different type of ATLAS using satellite image 30% 65% 100% 1px52w 2px52w 7px52w 7px52w
4.3 Development of machine readable data input system & data transfer in global format 4.3.1 Creating in-house training facilities 25% 60% 100% 2px52w 14px52w 14px52w 7px24w
4.3.2 Selection of quality enumerator – 50% 100% – 14px52w 14px52w –
4.3.3 Providing training using modern technology – 50% 100% – 14px52w 14px52w 7px52w
4.4 Use of mobile data capture/Collection 4.4.1 Developing partnership with mobile operators 40% – 100% 1px52w 7px52w
4.4.2 Using mobile communication resource 50% 100% – 1px52w 1px52w – –
4.4.3 Awareness building of data-provider in using mobile device 50% 100% – 1px52w 1px52w – –
Strategic Goal 5: Statistical Data Management System Software Including Statistical Data and Metadata Exchange (SDMX)
5.1 Related Web based application software development for All wing 5.1.1 Prepare Documents 30% 100% – – – – 85.00
5.1.2 Getting approval 50% 100% – – – –
5.1.3 Development of web-based application 100% – – – –
5.1.4 Testing & Commissioning 50% 100% – – – –
5.1.5 Providing training 100% – – – –
Strategic Goal 6: Setup of National Data Resource & Processing Center
6.1 Inter-operability core database design & Tier-3 data centre 6.1.1 Hiring Manpower 40% 100% 3px104w 2px104w 7px104w 7px104w 2400.00
6.1.2 Data supply and service 25% 100% 1px12w – 7px12w 7px12w
6.1.3 Repair and Maintenance 20% 100%
6.1.4 Procurement of equipments 20% 100%
6.1.5 Land Acquisition 100%
6.1.6 Civil works and others 100% 1px12w – 7px12w 7px12w
6.2 Private cloud with front-end user application develop 6.2.1 High bandwidth internet facilities 30% – 100% 1px24w – 7px24w –
6.2.2 Office automation solution/MIS 25% 65% 100% 2px52w 7px52w 7px52w 14px52w
6.2.3 Cloud base statistical application development 35% 70% 100% 1px52w 1px52w – 1px52w
6.3 Time series data archiving/mining using modern tech with leg com 6.3.1 To understand past & future trends and technique 40% 70% 100% 3px12w 1px12w – –
6.3.2 Setup legacy compatible unique platform 60% 100% – 3px12w 1px12w – –
6.3.3 Year/Sector/Project wise data dissemination solution 35% 65% 100% 3px12w 1px12w – –
6.4 World class data centre & modern techn. data archiving solution 6.4.1 Analysis of modern Logic/protocol system 30% 60% 100% 2px12w 1px12w – 2px12w
6.4.2 Common language interface 30% 60% 100% 2px12w 1px12w – –
6.4.3 Core data architecture. 30% 60% 100% 2px12w 1px12w – –
Strategic Goal 7: Data Archive & Networking
7.1 Data Archiving 7.1.1 Hiring Manpower 30% 100% 1px52w 1px52w – – 560.00
7.1.2 Equipment supply and service 50% 100% – – – –
7.1.3 Repair and Maintenance 100% – – – –
7.1.4 Infrastructure development 50% 100% – – – –
7.1.5 Archive application 100% – – – –
7.2 Network Infrastructure upto Zila and Upazila 7.2.1 Network infrastructure upto zila 50% 100% – – – –
7.2.2 Network infrastructure upto upazila 50% 100% – – – –
7.3 Hardware and Netware Maintenance 7.3.1 Hardware and Netware Maintenance upto zila 25% 100% 100% – – – –
7.3.2 Hardware and Netware Maintenance upto upazila 25% 100% 100% – – – –
7.3.3 Commissioning & Training 100% – – – –
Strategic Goal 8: Forward to Cloud/Green Computing
8.1 E-service system development at upazila Statistical office 8.1.1 Providing ICT Training 100% – – – – –
8.1.2 Equipment supply and service – 100% – – – –
8.1.3 Infrastructure development 100% – – – –
8.1.4 Setting internet connectivity 100% – – – –
8.1.5 Web application – 100% – – – –
Sub-Total 4112.50
Budget Summary
Budget for 3 Years( 2013-16)/ Running Cost(In Lac) Budget for 7 Years (In Lac) Total Budget(In Lac)
Sub-Total 4112.50 9928.20 14040.70
Training Cost 100.00 156.70 256.70
Total 4212.50 10084.90 14297.40
Summary of new staff posts to be created
2013/14 2014/15 2015/16
Professional posts in statistics – 25 –
Professional posts in other topics – 100 –
Support staff at headquarters 10 – –
Field staff – – –
Temporary staff – – –
Summary of training needs
2013/14 2014/15 2015/16
Long-term (more than six months) training overseas – 25 25
Short-term (six months or less) training overseas 20 20 25
Long-term (more than six months) training in Bangladesh 50 50 50
Short-term (six months or less) training in Bangladesh 200 200 200
Other inputs required for the Implementation Plan
2013/14 2014/15 2015/16
Computers (number of work stations): Division # 7 WS x 10 = 70; District # 64 x1 WS = 64; Upz# 516 x 1 WS = 516 70 64 516
Office equipment (number): As required
Other items of equipment (number): Disaster Recovery setup equipments, server & storage, UPS,LAN/VAN, Internet As required
Vehicles (number): 7 23
International consultants (number of person months) – 7 persons 7persons
Local consultants (number of person months): 5 prs x 1 year 5 persons 2 persons 5 persons

Appendix ‘ 4
Resource Requirements

The high level specification provided below are indicative and not be considered as final configurations. In the specifications, proprietary information have been used and should not be considered as restrictive and may be replaced by functionally equivalent products (hardware, software, or both). In most cases, the specifications provided below should be considered as minimum needed for implementing the ‘One Card Sytem’. In addition, the infrastructure should be cloud ready.

Router
Function: Routing and VPN
Specifications:
‘ Multilayer
‘ Minimum Port 16 10/100/1000 ‘Rj-45
‘ Throughput-10GBPS
‘ IPSEC-VPN-2000 Tunnel
‘ Inline DPI
‘ 3 more interface/service card option for future

Multilayer Switch
Function: Virtual Switching, Routing, Virtual Security
Specifications:
‘ 6 slots chassis
‘ 48 Ports 10/100/1000 Copper/Fiber
‘ 10 Ports 10G
‘ 2TB Throughput
‘ VSS
‘ 10GB Firewall throughput
‘ 10 Firewall Contexts

PS
Function: Intrusion Prevention for traffic to be entered in core server farm zone
Specifications:
‘ 8 Ports 10/100/1000 with 10G capability
‘ 10 GB Throughput

Unified Fabric Switch
Function: To connect Server and Storage without SAN.
Specifications:
‘ 48 port 10/100/1000/10000
‘ Throughput 960GBPS
‘ 1/2/4/8G Native FC/FCOE/Ethernet
‘ ISCASI, NAS, FC supported

Unified Fabrics Rack Switch
Function: Fabric extended switch
Specifications:
‘ 32 Ports 10/100/1000/10000
‘ 4 Ports 10G Fabric Extender
‘ Throughput: 560GBPS

Internet Firewall with Security
Function: Firewall and with URL filtering
Specifications:
‘ Throughput: 4 GBPS
‘ Interface: 8 10/100/1000

Internet Router
Function: Routing through internet
Specifications:
‘ Fast switching: 295MBPS
‘ Interface: 03 X 10/100/1000 and 03 X 10/100 (L3)
‘ IPSEC and SSL VPN License

Application Load Balancer
Function: Load balancing of http request between multiple servers
Specifications:
‘ Throughput: 2-4 GBPS
‘ Interface: 06 10/100/1000

User Department Multilayer Switch
Function: Virtual Switching, Routing, Virtual Security
Specifications:
‘ 6 slots chassis
‘ 48 Ports 10/100/1000 Copper/Fiber
‘ 24 Ports 10G
‘ 2TB Throughput
‘ VSS

User Department Access Switch
Function: Switching and basic routing
Specifications:
‘ Single chassis
‘ 48 Ports 10/100/1000 Copper/Fiber
‘ 2X Ports 10G
‘ 160 GBPS Throughput

Departmental Servers
Functions: For department base user entry
Specifications:
‘ Tower/Rack
‘ 8 GB RAM
‘ 512GB HDD
Departmental Storage
Function: Store the Data from individual Department
Specification:
‘ Different departments will need different storage solutions depending on the roles and functions they perform.
‘ CAN adapter

Data Centre and ETL Servers
Function: The data centre will perform the following functions:
1. It will host the data warehouse.
2. It will extract data from the departmental systems, clean the data, format the data into predefined standard formats, and finally load the data into the data warehouse.
3. The data center servers will be used to run all query applications on the warehouse data.
4. The data center servers will also run all analytical applications, such as, SPSS, SAS, etc.
5. Departmental users may also utilize the central servers to execute very complex models and calculations. For example, the National Accounts Wing may need to run their models on the central servers.
6. There will be no access to the warehouse data from outside BBS. A separate zone will host the BBS Portal. Selected data and datasets from the portal will be extracted (depending on need) and will be hosted on the portal servers. Outsiders will access the data through the BBS Portal (Web servers).
Specifications:
‘ Blade chassis
‘ Completely virtualized (Virtual Platform)
‘ CAN Adapter
‘ Minimum 20TB HDD from day one (Virtually servers will share this HDD)
‘ Minimum 1TB RAM from day one (Virtually Servers will share this Memory): If each server is configured with 8GB, then a total of approximately 125 blade servers.
‘ 10GB connection

Data Centre Data Warehouse Storage
‘ CAN Adapter
‘ 100TB storage
‘ 2/4/8 GB connectivity license
Appendix-5
Project Management ‘ Main Responsibilities
Project Executive Group
1. Overall direction and guidance for the Project
2. Monitor and control progress
3. Review of each completed stage
4. Commitment of project resources (as required)
5. Delivery of Project results and objectives
Project Assurance ‘ role to be assumed by the Project Executive Group, but may be delegated
1. Adherence to the business case (on behalf of the Executive)
2. Monitor the compliance with user needs and expectations (on behalf of Senior User)
3. Supplier Assurance carried out by spot-check of deliverables and outputs
4. Review of Deliverables via Quality Reviews

Project Manager:
1. Produce the Project Initiation Document (PID)
2. Day-to-day management of the Project
3. Identify and obtain any support and advice required for the management, planning, and control of the project
4. Reporting progress through regular updates (e.g. meeting, email briefing, etc.)
5. Responsible for project monitoring through the maintenance and update of the on-line Tracker (RMG Implementation Toolkit)
6. Delivery of the projects deliverables as outlined in the Project Initiation Document (PID)

 

 

 

 

 

 

 

 

 

 

 

Bibliography
Books
‘ Maylor, H. (2009) Project Management, 4th Ed, London, Pearson
‘ Meredith, J.R. and Mantell S. (2006) Project Management : a managerial approach, International Edition,6th ed. – New York; Chichester : Wiley,
‘ Boddy, D (2002) Managing Projects: building and leading the team, London, Prentice Hall
‘ Burke, R. (2008) Project Management : planning and control techniques, 5th Ed. – Chichester : Wiley,
‘ Clements, James, P, and Gido, J. (2009) Effective Project Management, 4th Ed, London, South-Western, Cenage Learning
‘ Crawford, L. et al (2006) Uncovering the trends in project management. International Journal of Project Management, 24/2/175-184
‘ Flyvbjerg, B., Bruzelius, N. and Rothengatter, W. (2003) Megaprojects and Risk, Cambridge, CambridgeUniversity Press
‘ Gardiner, P.D. (2005) Project Management, a Strategic Planning Approach, Basingstoke, Palgrave Macmillan
‘ Gido, J., and Clements, J.P. (2004) Successful Project Management with MS Project 2003, Cincinatti, South-West Publications
‘ Lock, D. (2008) Project Management, 9th ed. – Aldershot : Gower
‘ Lockyer, K. G. and Gordon, J. (2005) Project management and project network techniques, 7th Ed, London, FT-Prentice Hall
‘ Newton, R. (2009) The Practice and Theory of Project Management: Creating value through change, Palgrave MacMillan
‘ Nichols, J.M. and Steyn, H. (2008) Project Management for Business and Technology: Principles and Practice, 3rdEd, New York, Prentice-Hall
‘ Pinto, J.K. (2007) Project Management: Achieving Competitive Advantage and MS Project: International Edition FT Prentice-Hall
‘ PMI (2006) A Guide to the Project Management Body of Knowledge, 5th Ed, London, Project Management Institute

E-books
‘ Muir, Nancy, (2007) Microsoft Office Project 2007 for dummies Hoboken, N.J. : Wiley ; Chichester
‘ Harper-Smith, Patrick (2009) Project management Harlow : Financial Times Prentice Hall
‘ Kerzner, Harold (2009) Project management [electronic resource] : a systems approach to planning, scheduling, and controlling Hoboken, N.J. : John Wiley & Sons
‘ Lockyer, K. G. (2005) Project management and project network techniques [electronic resource] : seventh edition of Critical path analysis and other network techniques London : Routledge
‘ Marmel, Elaine J (2007) Microsoft Project 2007 bible [electronic resource]

Journals
‘ Project Manager Today
‘ The International Journal of Project Management
‘ Project Management Journal (PMI)
‘ PMNETwork is the monthly professional magazine of the Project Management Institute
‘ Project is the official magazine of the Association of Project Managers
‘ Project News – A Newsletter
[email protected] is a business-to-business magazine

Websites
‘ www.pmi.org/info/default.asp
‘ www.4pm.com
‘ www.pmforum.org
‘ www.apm.org.uk
‘ www.allpm.com
‘ www.ipma.ch
‘ www.tenstep.com
‘ www.project-training-uk.freeserve.co.uk
‘ www.mace.manchester.ac.uk/project/research/management/rethinkpm/default.htm
‘ www.comp.glam.ac.uk/pages/staff/dwfarth/projman.htm#automated

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